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helpAuthor/Originator: (last name first) Name of person or organization who wrote document. List multiple authors in the order they appear on the document, separate names with a colon (:). If appropriate please include division, or group name (example: Environmental Protection Agency, Division of Division of Parks and Forestry). Do NOT list "Prepared for" organization as author. This is a required field. Example A. Doe, John Alexander Title: Enter the entire title as it appears on the document. Separate title from subtitle by a colon (:). If the document has multiple parts, and the appended/accessory parts have titles which are different than the title of the main document, list these titles in the ABSTRACT of the document. For HTML documents use the title in the BODY of the HTML document. Do NOT use the title in the <HEAD>, or <TITLE> of the document since these are often truncated versions of the full title. This is a required field. Example A. Trout Hatcheries in New Jersey Publication Place: Address of publisher if applicable. Town name separated by comma, then state name. If only City and State are known, separate city and state by comma. Separate multiple addresses with a colon (:), listing them in the same order that the publishers were listed in the Publisher field. Example A. 111 Elm Street, Freehold, New Jersey Publisher: Name of company or organization which manufactured the document. Very often the publisher is also the author of natural resource inventories, and other municipal reports. Separate multiple publishers with a colon (:). Publication Date: Enter as yyyy/mm/dd. If only the year is known, use yyyy/01/01. If only the month and year are known, use yyyy/mm/01. This is a required field. Department: Official title of department which sponsored thesis (example: Graduate School of Geography). Institution: Official title of college, or university (Rutgers University). Location of Document: This information is for library staff use only. Enter appropriate library abbreviation, using grant number or accession number. It can also be found on the Documentation Form. Example A. OES 97-007 Supplemental Info: Describes physical attributes of text: page numbers, illustrations, forms, maps, photographs, plans, portraits, samples. Example A. 12 p., ill., color photos. Abstract: Brief, (roughly) three-sentence description of work. Include both purpose and conclusions. Use abbreviations where applicable. This is a required field. Other Citation Details: Enter information that describes other ways the document could be found such as volume number, grant information, frequency, report numbers, or any other special classification numbers. Enter "Prepared for" statements here. For example, OES documents need to have been marked "Prepared with a grant from the Department of Environmental Protection, Office of Environmental Services." Purpose: Brief description of the purpose of the document, if applicable. Type of Document: Select the most appropriate choice from the "pick list." This is a required field. Calendar Date: Enter as yyyy/mm/dd. If only the year is known, use yyyy/01/01. If only the month and year are known, use yyyy/mm/01. If date is unknown enter 01/01 of the publication year. Progress: Select the most appropriate choice from "pick list." Maintenance and Update Frequency: Select most appropriate choice from "pick list." Primary Theme Keyword: Select most appropriate choices from "pick list." Hold the CTRL key to select multiple items. This is a required field. Theme Keyword: Provide (roughly ) 5 additional theme keywords. Separate entries with a comma and a carriage return. Primary Place Keyword: Select the most appropriate choice from "pick list." For more information about New Jersey Counties, check: http://www.state.nj.us/infobank/locality.htm. Hold the CTRL key to select multiple items. This is a required field. Place Keyword: Provide (roughly ) 5 additional place keywords. Separate entries with a comma and a carriage return. Document URL: Enter the URL of the document if it is online outside of the NJENV server. Do NOT use this field for documents that sit on the NJENV server. Document Extension: Select appropriate format from the "pick list" if the document is already digital. Do not use this field if we do not yet have a digital copy of the document. Related Documents: This information is for library staff use only. Related documents are not merely about the same subject--they are truly "related," e.g. parts of a series. Enter document locations for related documents here. Separate with comma, but no space between document locations. NOTE: Non-library staff may indicate "Related Documents" in the "Additional Comments & Information" field. Example A. NJER 99-005,OES 93-001 Data Entry Date: Date (yyyy/mm/dd) when data entry is completed.
Data Contact Person: Name (last name first) of the person completing the data entry form. This is a required field. Additional Comments & Information: Enter any additional information that you think might be helpful to users or to NJEDL Staff. |
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